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It's Not Me, It's You - When to Say Goodbye - Firing Your Podcast Team 554136
12/05/2025
12/05/2025
Episode 65 - It's Not Me, It's You - When to Say Goodbye - Firing Your Podcast Team Here’s a...
Episode 65 - It's Not Me, It's You - When to Say Goodbye - Firing Your Podcast Team
Here’s a comprehensive guide for podcasters considering when and how to end a working relationship with a virtual assistant, podcast editor, or person, including key indicators of a broken relationship, how to initiate a difficult conversation, and important considerations for a smooth transition.
Key Indicators of a Broken RelationshipWork Isn’t Getting Done
Missed deadlines, lack of deliverables, or work not appearing in shared trackers are clear red flags. If you’re still being billed but not receiving results, it’s time to reassess the relationship
Work Isn’t Done to Your Liking
After multiple rounds of and opportunities for improvement, if the quality or style doesn’t meet your standards, the fit may not be right
Lack of Transparency
Inconsistent time tracking, unclear billing, or unexplained absences erode trust. Transparency is foundational for remote working relationships
Unreliable Communication
If your assistant or editor becomes difficult to reach, goes MIA, or fails to respond in a timely manner, the relationship is likely breaking down
Negative Attitude or Unprofessionalism
Sassy, negative, or uncooperative behavior can create unnecessary stress and friction, making collaboration unsustainable
Ghosting or Disappearing
If your person suddenly stops responding or working, this is a clear sign the relationship is over
How to Initiate a Difficult ConversationAcknowledge the Situation
Start by acknowledging the current state of the relationship and any specific issues. For example: “I’ve noticed some challenges with our workflow and communication lately. I’d like to talk about how we can move forward or if it might be best to part ways.
Advocate for Your Needs
Clearly express your perspective and needs without minimizing the other person’s efforts. Use “I” statements: “I feel that the quality of the edits hasn’t improved despite our , and it’s impacting our podcast’s consistency.
Problem-Solve or Decide to Part Ways
Offer to brainstorm solutions if there’s room for improvement. If not, communicate your decision to end the relationship professionally and respectfully
Sample Conversation Openers
“I have something I’d like to discuss that I think will help us work together more effectively—can we talk?”
“I’d like to talk about our workflow and see if we can find a better way forward, or if it’s time to make a change.”
Considerations and Pre-PlanningContractual Obligations
Review your contract for notice periods, payment , and any deliverables owed. Always honor your obligations, even if the other party does not
and Asset Management
Secure all s and access to podcast assets (e.g., editing software, hosting platforms, social media s) before the transition. Change s if necessary to protect your content
Asset Transfer
Ensure all files, project backups, and documentation are transferred to you before the relationship ends. Request a final handover of any outstanding work or assets
Gap Between Service Providers
Plan for a potential gap in . Have a backup plan or interim solution to avoid disruption to your podcast schedule
Professional Offboarding
Maintain professionalism throughout the process. Thank your assistant or editor for their work and wish them well, as you may cross paths again in the industry
Documentation and Communication
Keep records of all communications and agreements during the transition for clarity and legal protection
Additional Considerations for Future Improvement
If appropriate, offer constructive to help your assistant or editor grow in future roles.
Emotional Preparation
Recognize that ending a working relationship can be uncomfortable, but prioritize your business and podcast’s well-being
Backup Plans
Identify potential replacements or interim solutions before ending the current relationship to minimize downtime.
https://corbinlinks.com/how-to-fire-virtual-assistants/
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